Planning an Event

1-2-3’s of Organizing an Event

STOP! Review UND's event guidelines and official policies first:

UND Event Guidelines

UND Events Policies

1. Know the details of your event

• What is the overall goal of the event?
  • What do you hope to achieve by having this event?
• What is the title of your event?
  • Create a catchy but informative title for your event. This is not a description. 
• What is the event description?
  • What is going to happen at the event? Who are the speakers, etc.
• Why type of event will this be?
  • In-person, virtual, or hybrid?
  • Where will your event take place - building and room number/name, Zoom link, etc.
• Date and time of event?
  • Consider other events that might be happening so events don’t overlap.
  • Is the event time convenient for your audience?
• Who is your target audience?
  • Is it just law students you want attending, or is it open to campus, the public, etc.? 
• How will you pay for your event? 
  
  • What's your budget?
    • How can you accomplish the goal of your event with a reasonable or minimal amount of resources/money?
  • How do you plan to pay for the event?

2. Organize your event

Reserve Space/Location

• Consider the type of event, number of people, room set-up, and A/V needs before booking a space.
• Reservation Requests:
  • • Law School: Sheri Evans in the Office of Student Life. 
    • Memorial Union
    • Gorecki Alumni Center

• Virtual events do not require reservations, and the form can be submitted as normal.

Inviting guest speakers, judges, etc.

• Send/submit requests well in advance of the event. At least one month before is ideal.
• Guests can expect to know:
  • Contact Person Information
  • The type of engagement they are being asked to do (speaker, panelist, moderator, judge, etc.)
  • Times
    • Speaking length
    • Arrival Time
    • Set-Up Time
    • Event Time
    • End Time
  • Parking Information
  • Links and access times
  • A/V equipment available

Applying for CLE Credit

• Do you wish to offer Continuing Legal Education Credits (CLE)?
  • Please contact Assistant Dean Brad Parrish for assistance. 

Catering

• UND Catering Order Form
  • Catering Guide
  • Catering Menu

Materials

• Think about marketing and day-of materials that are needed for the event:
  • Create flyers, digital displays, programs/brochures, PowerPoints, and more with FREE UND Branded Templates
• Name Tags

3. Make it official

Review Guidelines

• UND's Event Guidelines & FAQs

Submit Forms

• Required forms must be submitted at least 2 weeks prior to the event date.
  • UND Event Approval Request 
  • UND Events Calendar
  • Law School Event Form
  • Special Event Parking
    • Fill out if you are expecting 20+ people from off campus and/or need signage for parking

Promote your event!

• Distribute Flyers
  • School of Law
    • Only post flyers on the UND Law bulletin boards or inside bathroom stalls.
    • Flyers are not allowed (and will be removed) on walls, windows, mirrors, doors, and on the bulletin board outside of the Student Org office.
  • Memorial Union
  • Chester Fritz Library
• Digital Signage
  • UND digital signs are located in areas around the campus with a high amount of foot traffic. Two options exist for digital signage advertising:
    • Law School digital displays
    • University-wide displays (as seen in the Memorial Union). 
• Social Media
  • Facebook, Twitter, Instagram, LinkedIn, MyUND app, etc. 
• Weekly What’s Up 
  • Bi-weekly School of Law e-newsletter.
• Word of Mouth
  • Tell your friends!

Helpful Links & Tools

• UND Marketing & Communications
• UND Event Guidelines & FAQs
• UND Event Approval Request
• UND Events Calendar
• UND Parking Services
• UND Branded Templates
• University Catering
  • Order Form
    • Catering Guide
    • Catering Menu
• UND Print Center (formerly Duplicating Services)
• Memorial Union Room Reservations
• Gorecki Alumni Center Event Inquiries

Frequently Asked Questions

How do we get photos of our event?

The UND School of Law Marketing and Communications team photographs events based on category, scope, and staff availability. We always welcome photo submissions of your event. They can be sent to Dalton Erickson at dalton.m.erickson@UND.edu. 

What printing services are available?

1. Registered Student Organizations have access to $10 of FREE printing each week through UND Student Involvement. To utilize this service, please email UND.studentinvolvement@UND.edu. Include the document(s) you would like printed along with number of copies requested and black & white or full color preference at least one business day before the due date.
2. The UND Print Center (formerly Duplicating) is a full-service printing and copying center. They provide low-cost, top-quality paper product with a quick turn around time. All UND departments, staff, students, and faculty can use the Print Center.

Are name tags necessary?

The opportunity to network is an important aspect of events. Name tags help everyone connect more readily. There are lots of options available online with free templates to help you create professional name tags at a low cost.

How can I create a flyer?

UND has FREE branded flyer templates available here!

How can I promote my event?

Be sure to add your event to the UND Events Calendar as soon as possible! 

Share your event on social media, add to campus  digital displays, and include it in the Law School's Weekly What’s Up! When you complete the Law School Event form, you will be prompted with these options. 

How do I order food and beverages for my event?

The Law School Marketing & Communications office recommends UND Catering for your event. They offer a variety of high-quality and affordable food and drinks. Everything from coffee and cookies, to boxed lunches, or even a full service steak dinner. They are incredibly flexible and will work with any budget.